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Return on investment

What does InQlok return for you?

Staff management software costs money, but doing it by hand costs more. Below you work out what you get back — with assumptions you can see and adjust, so what is left is a calculation rather than a claim.

≈ 4.8×back per euro invested
15.6 hrsless admin per month
< 1 weekto pay for itself

Outcomes of the worked example below — 25 employees, hospitality

Calculator

Run the numbers for your team

Set the sliders to your situation. Everything updates as you go, including the volume discount on your monthly price.

Your situation

Most hospitality teams run on part-timers — 20 to 28 hours is common.

Gross hourly wage including employer contributions and holiday pay.

Building and sending rosters, retyping and checking hours, splitting tips, tracking leave.

Your manager, supervisor or yourself — including employer contributions.

Adjust the assumptions

What InQlok automates. Checking and approving stays manual.

Rounded times, forgotten breaks and timesheets filled in afterwards, as a share of payroll.

Your return
€4.77 back for every euro you spend on InQlok
377% ROI pays for itself in 7 days
Monthly payroll€46,800
Admin time saved (15.6 hrs)€546.00
Payroll leakage removed€468.00
Total saving per month€1,014.00
Cost of InQlok (€8.50 pp)−€212.50
Net benefit per month€801.50
Net benefit per year€9,618.00
Have us run your numbers

All amounts excl. VAT. The free demo month and the €0.75 per employee intro discount are not included — so your first year works out better than this. This is a model based on your input, not a measured average across our customers.

The sources

Where that return comes from

Two items are solid enough to put in the calculation. The rest is left out, but you will notice it anyway.

15.6 hrs less admin per month — 187 hours a year

Time you simply stop spending

Hours arrive through QR clock-in, the roster is live in the app and tips split themselves based on hours worked. What remains is checking and approving — no retyping notes, no adding up weekly timesheets, no chasing people over the roster.

  • Publish the roster instead of sending it around
  • Approve hours instead of entering them
  • Tips and leave balances calculate themselves
  • One-step export to your payroll provider
€468 less payroll leakage per month — 1.0% of payroll

Hours that are right to the minute

With handwritten or after-the-fact timesheets, times get rounded up, breaks get forgotten and end times turn into estimates. That is not fraud, but it does add up. A QR clock-in fixes the real time, breaks included.

  • Start, break and end times recorded to the minute
  • Forgotten clock-outs are flagged instead of guessed
  • Gaps between roster and reality are visible right away
  • One source for hours, leave and payroll

Left out of the sum, still worth having

We deliberately keep these out of the calculation — they are hard to pin down, but they are real.

Less risk on inspection

Working-hours checks in the planner and a watertight time record save trouble during an inspection or a dispute after the fact.

Less friction in the team

A fair, traceable tip split and a roster everyone sees on time remove the two most common sources of irritation.

Lower turnover

Replacing hospitality staff quickly runs into thousands of euros. People who see their roster and their hours on time stay longer.

A calmer payroll run

Fewer corrections afterwards, fewer back payments and less back-and-forth with your payroll provider.

Leave that adds up

CAO-aware accrual and balances that keep themselves current, instead of a spreadsheet straightened out once a year.

Oversight across branches

Several venues side by side in one view, without keeping separate records per location.

Worked example

A hospitality business with 25 employees

This is the calculator's default setting, written out step by step. Every line can be traced back.

ItemPer month
Payroll — 25 × 24 hrs × €18.00 × 4.33 weeks€46,800
Admin today — 6 hrs a week × €35.00€910.00
Of which saved — 60% (15.6 hrs)€546.00
Payroll leakage removed — 1.0% of payroll€468.00
Total saving€1,014.00
Cost of InQlok — 25 × €8.50€212.50
Net benefit per month€801.50
Net benefit per year€9,618.00

In other words: €4.77 back for every euro you spend on InQlok, an ROI of 377% and a monthly price earned back within a week. All amounts excl. VAT. Change any one assumption and the outcome moves with it — which is exactly what the calculator above is for.

Transparency

What we calculate with

An ROI figure is only worth something if you can see what it rests on. These are all the assumptions behind the calculator.

AssumptionValue
Weeks per month4.33 (52 ÷ 12)
Time saved on rostering and time admin60% — adjustable
Payroll leakage with manual time keeping1.0% of payroll — adjustable
InQlok price€8.50 pp, tiered down to €6.50
Free demo month and intro discountnot included
Lower turnover, fines and correctionsnot included

The outcome is a model based on your input, not a measured average across our customers. We deliberately keep it on the cautious side: the free month, the intro discount and the soft benefits are all left out. Doubt an assumption? Turn it down and see what is left.

FAQ

Questions about this calculation

Where do these numbers come from?
The outcome is a model based on the figures you enter yourself, not a measured average across our customers. We only fill in two assumptions — how much admin time you save and how much payroll leakage you remove — and you can adjust both. That way you can see exactly what the result rests on.
Why do you assume a 60% time saving?
The manual part of hour administration — retyping notes, adding up hours, mailing rosters around, working out tips — largely disappears because InQlok does it automatically. What remains is checking and approving. We use 60% rather than 100% because some work always remains. Think that is too optimistic, or too cautious? Set the slider to your own estimate.
What do you mean by payroll leakage?
Payroll leakage is the gap between the hours you pay out and the hours actually worked: start times rounded up, estimated end times, breaks that were never deducted and timesheets filled in after the fact. With manual time keeping that adds up to roughly one percent of your payroll. With QR clock-in the real time is fixed to the minute — breaks included, and with a flag when someone forgets to clock out.
Do you include the free demo month and the intro discount?
No. The calculator uses your normal tier price from day one. Your first month is free and for the two months after that you pay €0.75 less per employee, so your actual return in the first year is higher than what is shown here. The pricing page shows exactly how that works out.
How quickly does InQlok pay for itself?
In the 25-employee worked example the monthly price is earned back within a week. The calculator shows the payback period for your own input, counted from the moment you go live. We set everything up together during the demo period, so there is no months-long implementation in between.
Can you do the maths for my own business?
Yes. Request a demo and we will walk through how you work today: how many hours go into time administration, how your roster and tips are handled and what that costs. You then get a calculation based on your own figures rather than our default assumptions.

Curious what it comes to for you?

Request a demo with no strings attached. We go through your current time administration and run the numbers with your own figures.

Request a demo See the pricing

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